Final Paper Submission Instructions

Step-1:

The authors will have to submit a camera-ready version as per the guidelines given on the conference website on or before 30th June 2025. Please make sure that plagiarism of your manuscript must be less than 30%, using standard plagiarism checking software (e.g Turnitin), before submitting the camera-ready paper from your end to confirm the inclusion of the paper in IEEE Xplore. If Plagiarism will be more than 30%, then your paper will not be forwarded for the publication in IEEE Xplore.

The authors are urged to ensure that the camera-ready submission strictly follows the IEEE Template given on the conference website:
https://www.ieee.org/conferences/publishing/templates.html

The number of pages in the Final Camera-Ready Paper must be within six pages. The camera-ready papers that do not meet these requirements will not be submitted for further consideration to IEEE Xplore.

Step-2:

At least one author must register with a Full Author Registration and present the selected paper at ICE2CPT 2025 for the paper to be considered for inclusion in the IEEE Xplore Digital Library. Each registration is valid for only ONE (01) participant to attend the conference (a certificate will be issued to that participant only). Co-author(s) who also wish to attend the conference and receive a certificate must register separately under the appropriate registration category.

The final manuscript should have the copyright clearance code notice at the bottom of the first page. Kindly refer to the latex/word template provided here: https://www.ieee.org/conferences/publishing/templates.html and replace the dummy code at the first page bottom with this code:

• For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright


• For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3315-1499-0/25/$31.00 ©2025 Crown


• For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3315-1499-0/25/$31.00 ©2025 European Union


• For all other papers the copyright notice is: 979-8-3315-1499-0/25/$31.00 ©2025 IEEE

Step-3:

IEEE Copyright Form also need to be signed and uploaded in the corresponding section. It can be seen upon login to your CMT account against the paper accepted.

Step-4:

Follow the steps below for Preparing Camera Ready submission through IEEE pdf-express:

Before Creating a PDF:

• Add the copyright notice to the bottom of the first page of your source document.
• Proofread your source document thoroughly to confirm that it will require no revision.

Creating your PDF eXpress™ Account:

1. 1. Log in to the IEEE PDF eXpress™ site
2. 2. First-time users should do the following:
   1. 1. Select the New Users - Click Here link.
   2. 2. Enter the following:
      • 66440X for the Conference ID
      • your email address
      • a password
   3. 3. Continue to enter information as prompted.

An Online confirmation will be displayed, and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Step-5:

Procedure for IEEE Copyright Form eCF submission:

To enable your paper to appear in IEEE eXplorer, it is mandatory to transfer the Copyright to IEEE. The corresponding/submitting author of each paper must transfer IEEE eCF. The steps to transfer the Copyright to IEEE are also given below:

1. 1. Login to your CMT Paper Submission Portal and Click on the IEEE copyright link. You will be redirected to IEEE Copyright Form Submission page.
2. 2. Click on “Click here to redirect to the IEEE copyright website” to transfer eCF and you will be redirected to IEEE copyright portal.
3. 3. Follow the steps (Step 1 to Step 5) and provided instructions to complete the IEEE Copyright Transfer process.
4. 4. At the end of Step 5, download the completed Copyright Form and save it as .pdf (Make sure to download a copy of the completed form.)
5. 5. Login to your CMT Paper Submission Portal and upload this pdf file of Copyright Transfer Form

It completes the Copyright Transfer of your paper to IEEE. Please note that separate copyright transfer is required for each paper.